Electronic Data Interchange; known as EDI, refers to the electronic interchange of data between companies. Large retailers (Amazon, Barnes & Nobles, Walmart, etc.) and wholesalers (Baker & Taylor, Ingram) encourage publishers to use EDI to accept purchase orders, issue purchase order acknowledgements, provide advance shipment notices and invoice the business partner. This reduces costs for both parties and facilitates faster payments for the publisher.
Every retailer or supplier (publisher) is identified by a SAN number. The Standard Address Number (SAN) is a unique seven-digit identifier used to signify a specific address of an organization in (or served by) the publishing industry. In the United States and Canada organizations purchase a SAN from R.R. Bowker.
A transaction set is the EDI term for a business document. The most common transaction sets are:
- 850 – Purchase Order (PO). The EDI 850 is a Purchase Order transaction set, used to place an order for goods or services. The 850 generally provides the same information you would find in a paper Purchase Order (PO) document, including: Item, prices and quantities ordered.
- 855 – Purchase Order Acknowledgement (POA). The 855 communicates whether a purchase order was accepted, rejected or accepted with changes.
- 856 – Advance Ship Notice (ASN). It is sent in advance of a shipment arriving at the other trading partner’s facility. In addition to detailing the contents of a shipment, the EDI 856 transaction includes order information, descriptions of products, types of packaging used, carrier information and more.
- 810 – Invoice. EDI 810 is an electronic version of a paper invoice.
- 940 – Warehouse Shipment Order. The EDI 940 Warehouse Shipping Order transaction set is used to instruct remote warehouses to ship orders. It is commonly used by a publisher to authorize a warehouse to make a shipment to a buyer, such as a retailer
- 945 – Warehouse Shipment Advice. The EDI 945 transaction set, referred to as Warehouse Shipping Advice transaction, provides confirmation of a shipment. This transaction is used by a warehouse to notify the publisher that a shipment was made.
- 997 – Functional acknowledgement. Acknowledges receipt of a transaction set.
These documents are sent to a Mailbox. A mailbox is where all EDI documents are sent to and received from. Each Mailbox is linked to a SAN number.
Translation software takes the documents from a Mailbox and converts it to a format that your business software can understand.
The organizations listed below provide various levels of EDI services to publishers.
EDI services may be priced by purchase order (includes all transactions linked to the PO), transaction set (PO, POA, ASN, Invoice) or line item plus a monthly fee or just a monthly fee.
EDI as easy as email® means easy-to-use transactions are available any time and anywhere via the cloud. As a cloud EDI service provider, our solutions are all web-based, meaning our clients avoid the expense of buying, testing, mapping, and upgrading EDI software on their computers. Only internet access and CovalentWorks EDI service are needed to transact with any customer in the world. Integration with any CRM, accounting system or 3PL warehouse can be added. Choose from three CovalentWorks EDI services designed specifically with small businesses in mind: MyB2B for quick, affordable EDI compliance, B2BWorks for high-volume EDI translation and EDI VAN services.
EDI designed for book publishers. PubEDI offers publishers and distributors hosted, custom EDI solutions that can be hands free operationally or designed to work with your existing EDI staff. Our EDI platform is driven off state of the art Windows based mapping software with built in scheduling and automatic email notifications. Our solutions significantly reduce variable kilobyte charges for many of your trading partner connections.
Pubnet® is an electronic data interchange/electronic commerce (EDI/EC) service designed by and used within the North American book industry. Its purpose is to streamline the book ordering process, improving efficiency and significantly reducing costs. Operating as a business-to-business service, Pubnet® works with book buyers of all types, helping them develop systems to purchase electronically from publishers and other suppliers using industry-specific subsets of ANSI EDI standards (X12 BISAC) for purchase orders, purchase order acknowledgements, advanced shipment notices and invoices. PubNet offers the PubEasy EDI service for publishers.
PacStream is Australia’s leading EDI solution provider.
PacStream was founded in 1997 as a service to help booksellers and publishers achieve efficiencies in their supply chain at an affordable cost.
PacStream allows retailers to send orders electronically to their suppliers and receive back acknowledgements and invoices.
Book Industry Experts ~ We specialize exclusively in EDI and electronic commerce for book publishers. Your key trading partners, including Amazon, Barnes & Noble, Baker & Taylor, Ingram and more, work with us everyday, and we’re the first to know of any changes that might affect you. We have been in this business a long time, seen it all, speak the language and know how to remedy any situation.
Quality Support ~ Your issues are ours. Our tech and support teams are highly responsive and here for you. Should any concerns arise with the application, you can always reach out to UnitechEDI and one of our experts will work with you to resolve the issue as quickly as possible.
Competitive Pricing ~ Our application is competitively priced to keep you on schedule and under budget. Software, connectivity testing, implementation, and round the clock customer service support is all included in our price.
Ease of Use ~ Our software works with all major order fulfillment systems without any special programming. Users can expect step-by-step explanations of all procedures plus clear, understandable error messages. We can quickly get anyone in your publishing house trained in no time! And you can start accepting EDI orders from key accounts.