The University of Georgia Press is the oldest and largest book publisher in the state. The Press currently publishes 60-70 new books a year and has a long history of publishing significant scholarship, creative and literary works, as well as books about the state and the region for general readers.
Their previous database was a FileMaker-based solution first implemented in the mid-1990s. It has been determined that FMDB can no longer keep up with the demands of a rapidly changing publishing world, nor provide the benefits of an integrated publishing system.
As David E. Des Jardines, Marketing & Digital Initiatives Director explains, “Even though we had a press-wide database management system, a lot of vital information still ‘lived’ outside the system in spreadsheets and other unwieldy formats – not to mention the information that we are storing off-site on the servers of third-party vendors. Biblio promises to be the place where we can get it all together on a single platform, and avoid a lot of redundancy”.
University of Georgia Press required a web-based, central publishing management solution to manage the workflow of publishing scholarly books through acquisitions, business, editorial, design, production, sales and marketing.
After many years of reviewing various systems available, Virtusales’ fully hosted BiblioLIVE publishing system was selected. From a single web-based integrated system, University of Georgia Press are able to manage the following functional areas:
- Pre-acquisition costing, cost management & purchase ordering
- Schedule management
- Contracts and rights management
- Editorial, bibliographic and marketing data management
- Comprehensive reporting
- Digital Asset Management
- ONIX 2 & 3 feeds, website feeds
The project was rolled out using a phased implementation approach, where the bibliographic and production modules went live in December 2013, 3 months into the project, followed by the Digital Asset Management and Contracts and Rights modules rolled out in March and April 2014.
The project came in well under budget, and provided University of Georgia Press with the opportunity to fund some new developments. These developments included reviewer management, acquisitions scheduling at the work level, and an Excel upload of sales figures. These developments were done at no additional charge.
Why Virtusales’ BiblioLIVE
David E. Des Jardines, Marketing & Digital Initiatives Director at University of Georgia Press explains: “BiblioLIVE provides us with the opportunity to bring our in-house procedures in line with standard industry practices. Because Biblio is used by a wide range of publishers who continually develop the product, we will not only benefit from the product today, but well into the future”.
Rodney Elder, VP of Operations at Virtusales discusses: “We are very proud to bring The University of Georgia Press on board as a customer and they have made some valuable contributions to improving Biblio for other university presses. BiblioLIVE continually evolves to meet the changing requirements of the publishing industry, and each customer benefits from the community of ideas”.